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Procedure
Deadlines for submission
Required documents
Financial Contribution
Criteria
Emission Reduction Purchase Agreement (ERPA)
Candidates that are selected from the first phase will be invited to submit a project proposal under the second phase and will from then on be called a “Tenderer”. They will receive the Terms of Reference, containing the detailed information on the second phase. A Tenderer can choose between different deadlines for submitting its proposal, depending on the progress in the project development. The deadlines range from 29 August 2007 to 21 May 2008.
The project proposal contains amongst others a Project Design Document (PDD), a validation/determination report and a business plan. The Cover Letter contains the amount of Emission Reductions offered to the Belgian State and the price per Emission Reductions offered by the Tenderer.
- assessment and notification of completeness of the Project Proposal.
- payment of a financial contribution of EUR 40.000 for complete and compliant Proposals
- evaluation of complete proposals based on:
a. the “Certainty of Delivery” of the project
b. its “Sustainability”,
c. the price per Emission Reduction. - notification of the evaluation of the project proposal in about 6 weeks after receipt of the complete Project Proposal.
- invitation to contract negotiations for positively evaluated project and signature of an Emission Reduction Purchase Agreement (ERPA) with the Belgian State.
All the detailed information regarding the modalities of the second phase is provided in the Terms of Reference.
Project Proposals can be submitted by any of the following deadlines:
- 29 August 2007
- 24 October 2007
- 23 January 2008
- 26 March 2008
- 21 May 2008
- 10 September 2008
The contracting authority reserves the right to extend the deadlines and/or to add supplementary deadlines for submitting a Project Proposal.
The proposal must include the following documents:
| Item | Description | Format |
| 1 | Cover Letter, including the financial offer | Use format in Appendix 1 |
| 1bis | To the extent that item 9.3. is applicable, information regarding exclusion and selection criteria (only in case of provisional selection or if Tenderer differs from Candidate designated in the EoI) | |
| 2 | Project Design Document (PDD) | Use the latest UNFCCC format |
| 3 | Validation/Determination report | Use available UNFCCC format |
| 4 | Letter of Social Responsibility | Use format in Appendix 2 |
| 5 | Delivery Schedule | Use format in Appendix 3a and 3b |
| 6 | Business Plan | Use format in Appendix 4 |
| 7 | Sustainability Analysis | Use format in Appendix 5a |
| 8 | Assessment of the Sustainability Analysis | See format in Appendix 5b |
| 9 | Environmental Impact Assessment, if applicable | |
| 10 | Host Country Letter of Approval, if available | See format in Appendix 6a and 6b |
Only the Host Country Letter of Approval can be provided later on. However, if the Host Country Letter of Approval is provided with the Proposal, it will be considered as a favourable element for the evaluation of the Proposal.
Further information about these documents is given in the Terms of Reference, which will be available in English and French.
The Belgian State will pay a financial contribution of EUR 40.000 to Project Proposals that are complete according to the Terms of Reference of the second tender, i.e. that fulfil all the requirements set out under the second phase of the tender and that provide a declaration under oath stating that their project was not submitted before to other potential buyers of Emission Reductions.
The Proposals will be assessed according to the award criteria ‘Certainty of delivery’ and ‘Sustainability’. The information included in the Proposal must therefore be sufficient for the Contracting Authority to assess those elements.
- The ‘Certainty of Delivery’ assessment
Financing Aspects
Economic Aspects
Preparatory Status
Technical Aspects
Likelihood of smooth registration (CDM EB) or acceptance (JISC)
Likelihood of smooth approval by the Host Country (e.g. LoA)
- The ‘Sustainability’ assessment:
Local / Regional / Global Environment
Social Sustainability and Development
Economic and Technological Development
Saving non-renewable primary energy resources
As further explained in the Terms of Reference, the project proposals must obtain a minimum score of 60% for both its ‘Certainty of Delivery’ and its ‘Sustainability’.
Emission Reduction Purchase Agreement (ERPA)
An ERPA format will be available as appendix to the Terms of Reference. This format is an ERPA with guaranteed delivery, and is intended as a flexible ERPA format from which negotiations can start. The ERPA is signed between the project owner, entitled to the Emission Reductions, and the Belgian State.
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